CSC 201 Chapter 6, Fall 2001

Notre Dame University Word 2000 - Slide No. 1 Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 2 Starting Word and Manipulating Files Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 3 What is Word 2000? Notre Dame University Word 2000 - Slide No. 4 Opening a File in Word 2000 • Involves loading a file from disk into memory • Methods include: – From the File menu, choose the Open command – Or press Ctrl+O Note: A list of the the most recently opened files is displayed under the File menu TIP: Use the toolbar Open icon Notre Dame University Word 2000 - Slide No. 5 Saving a File and Using ‘Save As’ • From the File menu, choose the Save command – Or the Save As command Keyboard shortcuts Save CTRL+S SHIFT+F12 Save As F12 Depress the Shift key and click on the File drop down menu to display “Save All” and “Close All” commands TIP: Use the toolbar Save icon Notre Dame University Word 2000 - Slide No. 6 Closing a Word 2000 Document • Select Close from the File menu – Or press Ctrl+F4 TIP: If you depress the SHIFT key prior to opening the File drop down menu, a special Close All command is displayed Notre Dame University Word 2000 - Slide No. 7 Review Questions Notre Dame University Word 2000 - Slide No. 8 Starting to Use Word 2000 Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 9 The Office Assistant Notre Dame University Word 2000 - Slide No. 10 The Word 2000 Screen • Composed of standard Windows controls Includes floating toolbars Notre Dame University Word 2000 - Slide No. 11 Moving Through A Word Document • Arrow keys • Scroll bars • PageUp • PageDown Notre Dame University Word 2000 - Slide No. 12 The Word 2000 Menu Bar and Drop Down Menus • Drop down menu options include: File Edit View Insert Format Tools Table Window Help Notre Dame University Word 2000 - Slide No. 13 Word 2000 Toolbars • Toolbars contain small pictures called tool icons – When clicked they provide a shortcut method of performing a Word action The toolbars that are displayed on your system are controlled via the Toolbars command, located under the View drop down menu TIP: Right clicking on any Word 2000 toolbar displays the Toolbar list Notre Dame University Word 2000 - Slide No. 14 Floating Toolbars in Word 2000 The Word 2000 toolbars are not always fixed to to top of the Word window - they can float Notre Dame University Word 2000 - Slide No. 15 The Word 2000 Status Bar • Used by Word 2000 to convey information to you such as: – The document page number or section number – Whether you are in ‘insertion’ or ‘overtyping’ mode Displayed along the bottom of the Word 2000 screen Notre Dame University Word 2000 - Slide No. 16 Entering Text into a Word Document • Word 2000 normally functions in Insert mode – Which means that text is added to a document without overwriting anything else • Word 2000 can function in Overtype mode – Which will overwrite existing text with any new text that you type in Notre Dame University Word 2000 - Slide No. 17 Click and Type • New feature in Word 2000 • Double clicking on a blank area of the document and Word 2000 will automatically insert the necessary blank lines and tab stops to position the insertion point at that location Notre Dame University Word 2000 - Slide No. 18 Word 2000 Selection Techniques • Double click on a word to select it • Move to the ‘Selection Bar’ – To select a line, click once – To select a paragraph, double click – To select everything, triple click Keyboard shortcut to select everything CTRL+A Notre Dame University Word 2000 - Slide No. 19 Deleting Text • Make sure that you know how to: – Delete a character – Delete a word – Delete a line or lines – Delete a sentence – Delete a paragraph – Delete a block of text – Delete an entire document BEWARE of deleting text! Remember the Undo tool! Notre Dame University Word 2000 - Slide No. 20 Different Word 2000 Views • This feature allows you to select different views of your document: – Normal – Web Layout – Print Layout – Outline – Full Screen – Zoom Notre Dame University Word 2000 - Slide No. 21 Full Screen View • Displays the document over the entire computer screen – You are still able to edit and scroll the document This drop down menu is displayed if you move the mouse pointer to the top of the screen Notre Dame University Word 2000 - Slide No. 22 Zoom • Allows you to enlarge or reduce the view of a page on the screen From the View menu, choose the Zoom command Notre Dame University Word 2000 - Slide No. 23 Undo and Repeat • The Undo feature allows you to reverse, or undo, your recent actions. – The last action you performed will be the first Undo level, the penultimate action is the second Undo, and so on. • The Repeat function allows you to redo recent actions. – It can be used to duplicate text in a long document, apply complex character and paragraph formats to text, and perform searches. Notre Dame University Word 2000 - Slide No. 24 Help Within Word 2000 • The Help feature allows you to learn to use the basic and advanced features of Word 2000 – Word 2000 equivalents of WordPerfect commands – On-line, context-sensitive help for any Word for Windows function TIP: Press SHIFT+F1 to add a question mark to the mouse pointer Then click on an item to see relevant Help! Notre Dame University Word 2000 - Slide No. 25 Word 2000 Keyboard Shortcuts • Remember F1 for context-sensitive Help! HELP Notre Dame University Word 2000 - Slide No. 26 Review Questions Notre Dame University Word 2000 - Slide No. 27 Font Formatting Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 28 What is Word 2000 Font Formatting? • Font formatting as the name implies allows you to control how the font will be formatted and displayed Notre Dame University Word 2000 - Slide No. 29 Bold and Italics • Bold keyboard shortcut – Ctrl+B • Italic keyboard shortcut – Ctrl+I • Formatting toolbar shortcuts Notre Dame University Word 2000 - Slide No. 30 Underlining Text • Underline keyboard shortcut – Ctrl+U • Or use the Underline tool on the Formatting toolbar To customize the type of underlining, use the Font command under the Format menu Notre Dame University Word 2000 - Slide No. 31 Highlighting Text • Acts just like a pen highlighter • The default color for highlighted text is yellow, but you can customize this Notre Dame University Word 2000 - Slide No. 32 Changing Case • From the Format menu, select Change Case Notre Dame University Word 2000 - Slide No. 33 Drop Caps • Allows you to draw attention to the start of a paragraph Notre Dame University Word 2000 - Slide No. 34 Text Effects • The text effects include: – None – Blinking Background – Las Vegas Lights – Marching Black Ants – Marching Red Ants – Shimmer – Sparkle Text • The effects DO NOT PRINT! Notre Dame University Word 2000 - Slide No. 35 Font Formatting - Keyboard Shortcuts All Caps CTRL+SHIFT+A Bold CTRL+B Change Case SHIFT+F3 Decrease Point Size CTRL+[ Double Underline CTRL+SHIFT+D Font CTRL+SHIFT+F Hidden Text CTRL+SHIFT+H Increase Point Size CTRL+] Italic CTRL+I Revert to Default Font CTRL+SHIFT+Z Small Caps CTRL+SHIFT+K Subscript CTRL+= Superscript CTRL+SHIFT+= Underline CTRL+U Word Underline CTRL+SHIFT+W Notre Dame University Word 2000 - Slide No. 36 Review Questions Notre Dame University Word 2000 - Slide No. 37 Paragraph Formatting Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 38 Paragraph Formatting Shortcuts 1.5 Spacing CTRL+5 Centred CTRL+E Double Spacing CTRL+2 Hanging Indent CTRL+T Indent from Left CTRL+M Justified CTRL+J Left-Aligned CTRL+L Normal Style CTRL+SHIFT+N Remove Formatting CTRL+Q Right-Aligned CTRL+R Single Spacing CTRL+1 Style CTRL+SHIFT+S Notre Dame University Word 2000 - Slide No. 39 Aligning Text in a Document • Aligns text relative to the left and right margins and the center of the page – Left – Centered – Right – Justified Notre Dame University Word 2000 - Slide No. 40 Indenting • Aligns paragraphs relative to the margins of a document Indentation Left Right Special By First Line Hanging Notre Dame University Word 2000 - Slide No. 41 Bullets and Numbering • Apply this formatting to a list • Use the toolbar icons • You can also apply this type of formatting to selected text paragraphs, in which case the paragraphs are numbered or bulleted Notre Dame University Word 2000 - Slide No. 42 Review Questions Notre Dame University Word 2000 - Slide No. 43 Page Formatting Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 44 What is Page Formatting? • Page formatting allows you to control features that will effect the entire page, such as print paper size, orientation, margins etc. Four tabs: 1. Margins 2. Paper Size 3. Paper Source 4. Layout File/Page Setup Notre Dame University Word 2000 - Slide No. 45 Page Margins • You can set the top, bottom, right, and left margins • You can change margin settings for: – The whole document – For document pages from the position of the insertion point – For a single paragraph Notre Dame University Word 2000 - Slide No. 46 Page Size and Orientation • Allows you to control the paper size and orientation of a page Orientation Portrait or Landscape Paper Size Notre Dame University Word 2000 - Slide No. 47 Page Breaks • Soft page breaks – Automatically inserted by Word whenever you fill a page with text – Indicated by a dotted line on the screen (viewed within Normal View) • Hard page breaks – Inserted manually in a specific location using Ctrl+Enter – Indicated by a dotted line on the screen • Note: Page breaks can be viewed in Normal View (selected from the View menu) Notre Dame University Word 2000 - Slide No. 48 Headers and Footers • Allows you to insert information below the top margin, or above the bottom margin – Usually consists of chapter headings, page numbers and dates – You can see header and footer information on your screen when in Page Layout View and Print Preview Notre Dame University Word 2000 - Slide No. 49 Numbering Pages • Allows page numbers to be inserted automatically Specific positioning and formats may be specified Insert/Page Numbers ... Notre Dame University Word 2000 - Slide No. 50 Review Questions Notre Dame University Word 2000 - Slide No. 51 Introducing Tables and Columns Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 52 Creating a Table • Allows you to create tables in order to organize items in columns and rows – Instead of calculating tab settings Notre Dame University Word 2000 - Slide No. 53 Columns • You can create newspaper columns, parallel columns and uneven columns Notre Dame University Word 2000 - Slide No. 54 Review Questions Notre Dame University Word 2000 - Slide No. 55 Proofing Tools Within Word 2000 Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 56 Spell Checking • Can be used to quickly check the spelling in a document – May check the spelling of a particular word, a selection of text, or the whole document – Custom dictionaries are useful for medical, legal, or technical documents which may contain unfamiliar terms Notre Dame University Word 2000 - Slide No. 57 The Thesaurus • The Thesaurus can be used to look up synonyms and antonyms Notre Dame University Word 2000 - Slide No. 58 Review Questions Notre Dame University Word 2000 - Slide No. 59 Using the Clipboard Microsoft Word 2000 Notre Dame University Word 2000 - Slide No. 60 What is the Clipboard? • An area of memory used for temporary storage of information • Traditionally the Clipboard only held one item of information at a time – However Office 2000 introduced the concept of multiple items being stored within the Clipboard (up to 12 items) • Allows you to transfer data between programs Word Excel